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Free grant budget template for nonprofits
A funder-ready nonprofit grant budget template with every line item reviewers look for — personnel and FTE, fringe, travel, supplies, contractual, indirect costs, and match/in-kind — plus a grant budget narrative example you can adapt in an afternoon.
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What funders actually check in a grant budget
- The math. Reviewers add your columns. A budget that doesn't total the amount requested is the fastest way to lose points on a compliance screen.
- Unit reasoning. "Supplies: $4,000" scores worse than "80 participants × $50 in workbooks."
- Allowable indirect costs. Federal grants generally permit the 10% de minimis rate under 2 CFR 200.414; many private foundations cap indirect at 10–15% or disallow it.
- Match and in-kind. If the RFP requires a match, show the source and whether it's committed or pending.
- Narrative alignment. Every budget line should map to an activity described in the proposal.